Good DAM management includes both backup and archiving. However, while these terms are often used interchangeably, it is important to distinguish between them when considering a DAM process. Backup is used for data recovery, i.e. is used for preserving and retrieving data in the event of a disaster.
In simple terms, backup is short-term and archival is long-term data retention strategy. Specifically, backup is a snapshot or picture of the state of the data at the date it was carried out, before it disappeared or was destroyed, with the data periodically overwritten as it changes. In the backup process, a copy of data at a specific point in time is created in case something should happen to the original. Therefore, in the case of a failure, the data can be reconstructed from that time. Therefore, to be most effective must be done as often as possible.
On the other hand, archiving is long-term and unalterable. Archived files can be kept for decades in the case of some of your images, Best at an offsite location, and two or more remote copies are better than one to properly safeguard this data. Retention schedules are the foundation of a successful DAM management process.
These schedules may take into account an organization’s legal, regulatory and operational requirements while providing guidance on how long images need to be kept and what to do with them when they are no longer image. For the point of view of a home user, It may just be how images are stored for posterity.
It is important to develop a schedule for backing up and archiving So, Backup: Short-term storage Archiving: Long-term storage.